UIC Human Resources

UIC Human Resources

Job Details

Fellowship Coordinator- Graduate College (Job ID #79448)
Graduate College
Academic Professional
Chicago
06/05/2017

The Graduate College at the University of Illinois at Chicago is accepting applications for Fellowship Coordinator position. This is a full-time, 12-month academic professional position. 

This position serves as the primary contact for graduate-level students seeking assistance in applying for major fellowships and funding opportunities to assist them with costs associated with enrollment and research endeavors. Ensure students are informed on funding and fellowship opportunities and that their funding concerns receive proper attention. 

  • Provide leadership for internal and external fellowships and awards.
  • Coordinate and support Graduate College fellowships and awards processes.
  • Coordinate and support Graduate College Awards Committees, including scheduling divisional meetings and preparing electronic applications and supporting information for the committees.
  • Communicate with nominating academic programs (Directors of Graduate Studies and support staff) and applicants (questions and results) for fellowship and awards.
  • Manage graduate student external funding opportunities, grant applications, and pre- and post-award processes including the allocation of tuition and fee waivers associated with external awards and internal assistantships.
  • Ensure that students are informed of the various funding and fellowship opportunities that may be available nationally, internationally and private, and that student funding concerns receive proper attention.
  • Review and critique fellowship and award application narratives, providing specific edit and rewrite guidance to develop competitive application proposals.
  • Work with domestic and international funding agencies and foundations to provide current and prospective students with the necessary information needed regarding funding support and opportunities.
  • Manage and coordinate all external graduate funding competitions requiring preliminary campus processes and nominations (such as the U.S. Fulbright Program, Fulbright-Hays Dissertation Research Award, NSF GROW, DAAD).
  • Serve as college’s primary liaison with the Office of Student Financial Aid related to reporting fellowships, awards, tuition waivers, and resolving related student issues.
  • Conduct workshops for students to inform and assist them in preparing for major funding competitions. Also work one-on-one with them in preparing their proposals and budgets.
  • Clarify reporting requirements with granting agencies, ensuring that funded graduate students adhere to the requirements, negotiating on behalf of students for any deviations to processes.
  • Negotiate with faculty and staff for allocation of tuition and partial fee waivers, managing the cost of education funds resulting from funding successes.
  • Maintain college fellowship and awards database and related funding pages on the Graduate College website.
  • Compile related information and data, preparing reports and analysis as needed.
  • Coordinate and run the Annual All-Campus New Teaching Assistant Orientation.
  • Work with College Development initiatives.
  • Represent the College and Campus on various committees, at various events, meetings and conferences
  • Perform other related duties and participate in special projects as assigned.

A minimum of a Bachelor’s Degree in Liberal Arts and Sciences, Business Administration, Education Administration, International Education or a related field. A Master’s Degree in a related field is preferred.

Prior experience in an institution of higher education/learning in working with graduate education.

Extensive knowledge of the national and international fellowship and funding spheres and resources.

Requires excellent communication, organization, presentation and computer/pc skills. Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook…) and other related software.

Excellent interpersonal skills as position will be dealing with students from diverse cultures.

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The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.


The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.