UIC Human Resources

UIC Human Resources

Job Details

Extra Help - Accounting Officer - Office of Financial Affairs (Job ID #168145)
Dentistry/Office of Financial Affairs
Extra Help
Chicago
06/23/2022
37.5

The University of Illinois Chicago College of Dentistry (UIC COD) is seeking a full-time, Extra Help Accounting Officer join a worldwide leader in oral health education, clinical care and research that is patient –centered and evidence-based. 

The College of Dentistry is the largest oral health college in the State of Illinois, provides care for 35,000 patients a year, and has over 500 students seeking dental degrees including DMD, PhD and Master’s programs. Extra Help Temporary assignments are limited to 900 hours and are non-benefits eligible.  Hourly Rate of Pay is $16.90.

The Extra Help Accounting Officer will be responsible for clerical duties, supporting maintenance of accounts and accounting records in the College of Dentistry. This position will assist in maintaining/posting records, screening, verifying, correcting errors in posting entries, reviewing balances, reconciling records, preparing summaries/reports daily.

 

  • Reviews requisitions via iBuy and Banner; approves purchase orders, checks for appropriate funding source and fund balances. Places office orders as needed.
  • Maintains/approves Chrome River transactions.
  • Communicates with College Business and Clinic Mangers, P-Card/T-Card holders, etc. in a timely manner.
    • Facilitates directing College employees to appropriate University resources.
  • Interprets and/or composes correspondence requiring knowledge of departmental regulations, procedures, practices, and policies
  • Makes corrections on transaction documents as needed.
  • Files and organizes documents.
  • Submits invoices for payment and monitors progress for completed payment workflow.
    • Reviews, maintains and monitors lab invoices process and payment for the College of Dentistry- dental clinics.
    • Researches and prepares stop payments
  • Handles vendor inquiries about payment status on their invoices and any other receivable/payable requests coming from third parties.
  • Reconciles accounts by tracing transactions, comparing original documents and searching in supporting files and subsidiary accounts; prepares correction documents as required.
  • Prepares statements and reports, requiring computations.
  • Prepares collection reports and bank deposits.
  • Enters, stores and retrieves information in established office manual/ Intranet.
  • Performs Biennial fixed asset inventory for the assigned College organizations.
  • Reconciles reports from outside agencies and operating units by contacting units and researching causes of discrepancies and taking action to ensure that accounts agree
  • Perform other related duties and participate in special projects as assigned.
  1. Any one or combination totaling two (2) years (24 months) from the categories below:
    1. course work in accounting, as measured by the following conversion table or its proportional equivalent:
      • 9 semester hours equals two (2) years (24 months)
    2. course work in any discipline as measured by the following conversion table or its proportional equivalent:
    3. 30 semester hours equals one (1) year (12 months)
    4. Associate's Degree (60 semester hours) equals eighteen (18) months
    5. 90 semester hours equals two (2) years (24 months)
    6. work experience which could include bookkeeping, office support, or closely related experience.
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The University of Illinois at Chicago is an affirmative action, equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, or status as an individual with a disability.


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