The Educational Program Evaluation Coordinator will work with minimal supervision, coordinate delivery & implementation of Graduate Education in bioMedical Sciences (GEMS) program. Serve as the primary assistant to in the Director Program Administration of GEMS including planning, development, coordination, and implementation of the program. Assist in the efficient administration of the program’s day-to-day operations as well as assisting in long-range planning for program growth and academic requirement revisions.

• Coordinates relationships and provides support to GEMS students, staff and faculty related to scheduling, instructional activities, assessment, course evaluation, communication, and general problem solving.
• Meets regularly with and documents individual meetings with GEMS students. Provides individual attention and becomes familiar with students’ unique personal circumstances.
• Act as a resource person for students and faculty in the college engaged with the GEMS program.
• Responds to student emails and phone calls within two business days while using professional judgment regarding matters requiring urgent attention.
• Maintains a high level of communication with students about program changes, opportunities, special events, etc.
• Assist student in establishing realistic and attainable academic and career goals.  Communicate with faculty and departmental administrators on behalf of students; provide resource referral for external issues that may affect matriculation.
• Identifies and makes referrals to academic support resources for students experiencing academic challenges.
• Assists Director in the planning and facilitation of GEMS events throughout the year, including recruitment, orientation and commencement receptions.
• Manages, organizes and securely distributes all student application documents to appropriate stakeholders. With oversight from Director, provides data analysis of applicant demographics.
• Plans monthly Dir. of Graduate Studies (DGS) Executive Committee meetings, including capturing minutes and maintaining historical record.
• Assists Director in regular maintenance and update of GEMS student database.
• Performs other related duties and participates in special projects as assigned.

Minimum Acceptable Qualifications Required: 

1. Bachelor degree in an educational or related field with a minimum of two courses in statistics. (MUST upload transcripts)
2. Two (2) years (24 months) of educational and/or other research experience.

Preferred Qualifications:

• Strong interpersonal and organizational skills.
• Ability to work independently, strong written and oral communication skills.
• Ability to perform multiple tasks concurrently.
• Ability to set priorities and meet deadlines.

To Apply: For fullest consideration, please fully complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the document section of your online application.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment.  You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume, college transcript, certifications and licensures will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

For additional information regarding this position please contact mbargans@uic.edu.

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above mentioned requirements must be submitted no later than 7/6/22.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

This position requires Illinois residency within 180 days of the hire date.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

For classifications that require a degree as part of the minimum qualifications, a degree verification will be required before any offers of employment are extended.