The Administrative Program Director will directly oversee the daily operations of clinical research studies related to chronic kidney disease in the Division of Nephrology. The Administrative Program Director will provide supervision over study administrative staff and coordinators including Research Assistants, Research Specialists, Clinical Research Coordinators, Administrative Aides, Community Affairs Specialists, and Inventory Specialists.

The Administrative Program Director guides the day-to-day operations of clinical research activities and will ensure compliance with organizations responsible for human subject research, information privacy and security, and good clinical practices.  This position will develop and implement standards for research protocol management, policies, and procedures. This position will supervise and train study staff and ensure the highest quality of research in compliance with all institutional and grant facility requirements. 

The Administrative Program Director will assist with nephrology fellow recruitment and engagement for the division fellowship program. This will include the development and dissemination of marketing tools, planning and coordination of outreach events, performing regular website maintenance, and developing material for a consistent social media presence.  These activities will also parlay into divisional foundation development and alumni relations.

Essential Duties

• Conceptualize, initiate, and execute research goals for research projects. Monitor study developments and define, create, and implement new research procedures based on study needs.
• Manage research Studies, collaborating and partnering with all internal/ external staff including sponsoring agencies, organizations &/ or other research &/ or educational institutions to ensure project objectives and timelines are attained.
• Monitor study performance, including recruitment and retention rates; analyze & review results.
• Maintain a detailed knowledge of all study protocols and serve as a primary liaison with external collaborators and sponsors.
• Maintain responsibility for designing/ editing materials, and developing study forms, measures, and protocols.
• Manage and ensure completion of study activities per protocol.
• Provide consultation to internal/external project staff on appropriate data management, methodological issues, and analysis of data.
• Oversee quality assurance activities
• Oversee IRB maintenance for all studies under supervision including the development of new IRB protocols, maintenance of UIC IRB approvals, and coordination with other partner IRBs.
• Assist with or complete sponsor-related reports on study progress.
• Assist in the design and implementation of new grant proposals and projects.
• Work with Business Manager & oversee research study finances, including revenue and expenses.
• Lead research study meetings and present weekly updates on recruitment, retention, and study progress.
• Attend and participate in study-related steering committee meetings (requires travel approximately four times per year).
• Hire, train, and supervise coordinator staff, and students on techniques, methods, and procedures
• Provide direct supervision to research staff and coordinators for division research studies.
• Conduct regular performance evaluations in conjunction with the Principal Investigator and Division Chief
• Approve monthly and biweekly timesheets
• Works collaboratively with the Department of Medicine HR office
• Partners with the program director to execute the recruitment process
• Assist program director with tasks related to the interview process
• Updates recruitment brochures, websites, and materials provided to applicants.
• Coordinates mixers and events to engage applicants
• Coordinate events to support existing fellows
• Plans and executes graduation services for the fellowship program
• Develop and disseminate marketing tools
• Plan and coordinate outreach events
• Perform regular website maintenance
• Develop material for a consistent social media presence
• Work with development office to nurture donor relations
• Conduct outreach communication to program alumni
• Manage day-to-day office operations. Interview, hire, orient, lead, mentor, and evaluate staff to meet departmental and organizational needs.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

1. Bachelor's degree
2. A total of three (3) years (36 months) in education, training and/or work experience in the area of specialization inherent to the position.
3. Demonstrated experience in research management.

Note: Master’s degree in an area consistent with the duties of the position may be substituted for one (1 year) of work experience.

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

Complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Complete the education, licensure, certification, and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the document section of your online application.

All civil service positions require an exam. The exam for this position is a credentials assessment. You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume, college transcript, certifications and licensures will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any civil service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e., resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

For additional information regarding this position please contact Netiva James at njames@uic.edu.

If an application is not fully completed and submitted by the close date, the applicant will not be considered for this position.

For fullest consideration, the above-mentioned requirements must be submitted no later than Thursday, June 23, 2022.

We appreciate your interest in employment at the University of Illinois at Chicago. For classifications that require a degree as part of the minimum qualifications, a degree verification will be required before any offers of employment are extended.

This position requires Illinois residency within 180 days of the hire date.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.