This position assists the Director and Academic Advisor for the Master’s in Medical Biotechnology program. This position provides clerical and all office support activities for the program.

This position is 90 miles west of Chicago. 

Manage the program office:

-Attend telephone and respond to enquiries by prospective candidates about the program.

-Send correspondence to prospective student applicants.

-Assist candidates finding housing around the campus by disseminating information to incoming recruits.

-Coordinate travel arrangement for faculty, staff, and students.

-Keyboards documents containing confidential or sensitive information independently, composes and provide drafts of correspondence, memos, and reports.

-Maintain the Program Director’s calendar.

Manage and Co-ordinate Events

-Coordinates events and activities for the program as needed. Events and activities may take place on the weekend and evenings and may involve traveling.

-Attend and represent the program in Midwest region recruitment events when requested. May include evening and weekend activities.

Communications and Media:

-Reviews incoming electronic mail for the program and responds to items within the scope of responsibility.

-Assist in creation of publication for internal and external audiences (brochures, posters, letterheads, websites, social media accounts, etc.)

-Provide assistance to faculty and students for Blackboard and other electronic teaching systems.

-Maintain databases and contact lists for effective communication with faculty, staff, students, alumni, and program partners.

Office Administration:

-Purchase supplies and services necessary for the program using the appropriate university systems (P-card, T-card, iBuy, etc) and following university guidelines. 

-Maintains records of unit fiscal transactions for designated accounts and reconcile and monitor program expenditures.

-Establishes and maintains inventory records, conducting periodic checks for inventory control purposes.

-Schedule meeting rooms for all program activities and arrange for equipment and/or food/catering for various events.

-Serve on standing or ad hoc committees for the program as needed.

-Perform other related duties and participate in special projects as assigned.

High school graduation or equivalent.

Two (2) years (24 months) of work experience comparable to the third level of this series

To Apply: For fullest consideration, please complete an online application by clicking the Proceed to Application button below AND submit an Exam Request for Office Manager.

If a degree or college coursework is required you must provide transcripts.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" link on the Civil Service Employment Application (Part 1). Be sure to select the appropriate document type before uploading the document.

If your educational institution doesn’t provide electronic transcripts they must mail the transcripts to:

University of Illinois 
1601 Parkview Ave
Rockford, IL 61107
Attn: Human Resources

Civil Service Exam Information:

You will be required to report in person for this exam. For the exam you will have to come to the Rockford campus and will be allowed 2 hours to complete it. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to submitting your exam request.

When completing your online application, please be sure to provide detailed information about your knowledge and experience, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application, not the resume. Please be sure to include an accurate email address and to check it regularly for UIC position updates or notices.

If an application and exam request are not submitted by the close date, the applicant/employee will not be considered and the exam request will be denied.

For fullest consideration, the above mentioned requirements must be submitted no later than May 20 ,2022.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.