Human Resources Associate

Dentistry Administration-Human Resources

The University of Illinois Chicago - College of Dentistry (UIC COD) is seeking a full-time on-site Human Resources Associate to join a team of HR professionals to support a large clinical, academic and research operation.  The College employs 700 faculty and staff across 12 pre-doctoral and post-graduate dental clinics, and 11 academic and administrative departments.  Salary range is $70,000-$80,000.

UIC COD is the largest oral health college and patient care provider in the State of Illinois it has more than 500 students pursuing advanced degrees, including DMD, PhD, and MS programs and provides care for 38,000 patients a year.  The College has a research portfolio of more than$7 million in funding from National Institutes of Health, Department of Defense, Health Resources and Services Administration, and private institutions.   The College is a vibrant community rich in diversity and a community of compassionate, service oriented leaders whom are changing the world of oral health care for good. 

• Reviews and processes human resource transaction (i.e. HRFE transactions, reclassifications, overcompensations, job descriptions, etc.) by required deadlines, reviews for compliance, ensures appropriate policy and guidelines have been applied and followed. 
• Reviews and approves payroll, completes payroll adjustments, overpayment requests and processes separation payouts by required timelines.
• Supports the Dentistry Human Resources Director and team member to ensure all HR transactions, employment actions are completed on time and correctly. 
• Ensures compliance with university, state, and federal laws and regulations regarding personnel practices.
• Works with assigned departmental business managers and advises them on University and College policies and procedures, ensures that all employment actions are processed within required timelines. 
• Works with hiring managers to ensure positions are budgeted; assists in the development of job descriptions; reviews, and edits job advertisements; posts internal and external job postings; and implements College recruitment strategies utilizing the latest recruitment tools available.
• Manages civil service staffing activities from initial recruitment through selection, hiring, and conducts new hire orientations of all employee groups.  May assist with academic and faculty searches in absence of a departmental business manager.
• Conducts compensation studies to ensure rates of pay are equitable and competitive and consults with the HR Director on a recommendation.
• Monitors and tracks attendance trends and takes appropriate action to address the organizational and operational needs of the College.
• Works with the College’s Labor & Employee Specialist to gather information for disciplinary cases. 
• Collaborates with the Dentistry Leave Coordinator to track leaves and transactions.
• Implements the established short term and long-term goals to achieve the College and the Dentistry HR Department’s vision and mission.
• Designs and creates user friendly reports and data files for analysis using a variety of reporting tools such as Business Objects, EDDIE, and Decision Support to supply information regarding college faculty and staff, leaves temporary services, academic searches, and human resources performance metrics.
• Serves as a liaison between Campus offices and College of Dentistry employees and guides employees to available Campus resources for their career/life events to ensure their success in order to meet operational goals.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications:

1. Bachelor's degree in Human Resources Administration, Management, Organizational Administration, Public Administrtion, Labor Relations, Business Administration, or a field related closely to the position
2. Two years of work experience performing professional-level human resources duties

To Apply: For fullest consideration, please fully complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the document section of your online application.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment.  You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume, college transcript, certifications and licensures will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

For additional information regarding this position please contact Joanne Neris at joannes@uic.edu.

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above mentioned requirements must be submitted no later than Monday, May 16, 2022.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

This position requires Illinois residency within 180 days of the hire date.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

For classifications that require a degree as part of the minimum qualifications, a degree verification will be required before any offers of employment are extended.