Accounting Officer

Office of Financial Affairs

College of Dentistry 

The University of Illinois Chicago College of Dentistry (UIC COD) is seeking a full-time, Accounting Officer join a worldwide leader in oral health education, clinical care and research that is patient –centered and evidence-based. 

The College of Dentistry is the largest oral health college in the State of Illinois, provides care for 35,000 patients a year, and has over 500 students seeking dental degrees including DMD, PhD and Master’s programs.  The University offers a comprehensive benefits package, which includes Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave that includes Vacation, Holiday and Sick.  In addition, the University offers tuition waivers for employees and dependents.  Click for a complete list of benefits: at: https://www.hr.uillinois.edu/benefits. 

The Accounting Officer will be responsible for clerical duties, supporting maintenance of accounts and accounting records in the College of Dentistry. This position will assist in maintaining/posting records, screening, verifying, correcting errors in posting entries, reviewing balances, reconciling records, preparing summaries/reports daily.

• Reviews requisitions via iBuy and Banner; approves purchase orders, checks for appropriate funding source and fund balances. Places office orders as needed.
• Maintains/approves Chrome River transactions.
• Communicates with College Business and Clinic Mangers, P-Card/T-Card holders, etc. in a timely manner.
  • Facilitates directing College employees to appropriate University resources.
• Interprets and/or composes correspondence requiring knowledge of departmental regulations, procedures, practices, and policies

• Makes corrections on transaction documents as needed.
• Files and organizes documents.
• Submits invoices for payment and monitors progress for completed payment workflow.
  • Reviews, maintains and monitors lab invoices process and payment for the College of Dentistry- dental clinics.
  • Researches and prepares stop payments
• Handles vendor inquiries about payment status on their invoices and any other receivable/payable requests coming from third parties.
• Reconciles accounts by tracing transactions, comparing original documents and searching in supporting files and subsidiary accounts; prepares correction documents as required.

• Prepares statements and reports, requiring computations.
• Prepares collection reports and bank deposits.
• Enters, stores and retrieves information in established office manual/ Intranet.

• Performs Biennial fixed asset inventory for the assigned College organizations.

• Reconciles reports from outside agencies and operating units by contacting units and researching causes of discrepancies and taking action to ensure that accounts agree
• Perform other related duties and participate in special projects as assigned.

Minimum Acceptable Qualifications Required: 

1. Any one or combination totaling two (2) years (24 months) from the categories below:

A. course work in accounting, as measured by the following conversion table or its proportional equivalent:

• 9 semester hours equals two (2) years (24 months)

B.  course work in any discipline as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen (18) months
• 90 semester hours equals two (2) years (24 months)

C. work experience which could include bookkeeping, office support, or closely related experience.

Preferred Qualifications:

• Great verbal and written communication skills.
• MS Office knowledge. 
• Banner system knowledge.
• Axium system knowledge.
• Ability to apply basic bookkeeping methods and procedures 
• Ability to apply office methods and procedures 
• Ability to make rapid and accurate arithmetic calculations 
• Ability to make corrections in records 
• Ability to maintain files and records 
• Ability to operate electronic and/or other standard office equipment

To Apply: For fullest consideration, please fully complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the document section of your online application.

All civil service positions require an exam. This exam is an in-person exam and you will be required to report in person for this exam at the UIC Campus. All applicants that meet the minimum qualifications will be scheduled for an Exam Date and Time. Applicants will be notified in advance and will be given exam date instructions including location.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

For additional information regarding this position please contact Joanne Neris at JoAnnes@uic.edu

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above mentioned requirements must be submitted no later than 5/17/2022. 

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

This position requires Illinois residency. 

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

For classifications that require a degree as part of the minimum qualifications, a degree verification will be required before any offers of employment are extended.