University of Illinois System

Administrative Information Technology Services

Records Information Management Services Coordinator

Chicago

The Coordinator for Records and Information Management Services (RIMS) engages with personnel from all functional areas of business for the University including but not limited to HR, Finance, Utilities, Facilities, Academics, and Research. Work includes initiating a variety of records management activities such as supervising inventory and disposal projects, assisting in developing and delivering training materials supporting web-based resources, and routinely responding to inquiries. As needed, RIMS Coordinator also supports information management activities working with other IT and administrative professionals to improve and streamline business processes associated with the management of born-digital as well as paper-based information assets.

• Support communications directed to departments about best practices regarding information generation, storage, inventory, management, and disposition. 20%
• Work directly with units to support the disposal or archiving of records and other information assets in compliance with legal and regulatory requirements. 20%
• Assist with developing and delivering training programs, seminars, and presentations. 20%
• Work closely with colleagues in support of best practices and procedures documentation. 20%
• Assist in the identification of and transfer to archival custody, records having enduring value. 10%
• Provide direct oversight for large departmental projects related to records and information management organization and access. 5%
• Provide supervision and oversight for student personnel and perform other duties and responsibilities as appropriate for a Records and Information Management Services Coordinator. 5%

Minimum Qualifications:

1. A. Bachelor's degree in business administration or administrative sciences OR

    B. Three years of experience in the administration and management of records systems OR

    C. Any combination of (i) college training in administrative sciences or business administration and (ii) experience in records systems management and   micrographics that totals three years

2. Two years of experience in the administration and management of records systems

Preferred Qualifications:

• Master’s degree or advanced degree with a concentration in library and information science, the management and organization of information assets, business information systems, communications, or information technology
• Three years of experience overseeing the conversion of office records and documents from paper to electronic systems.
• Advanced training or demonstrated experience in Records and Information Management, Business Process Improvement, Project Management, and/or Electronic Records
• Experience working with records and information resources or with archives in state government or higher education.
• Experience working in the environment of health services, facilities and utilities, libraries and archives, state government, or with large research-based organizations.
• Experience with electronic records management systems, electronic document management systems, document imaging, or enterprise database systems.
• Certifications: ICRM Certified Records Manager, Certification by the Academy of Certified Archivists, Project Management Certification.

To Apply: For fullest consideration, please fully complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the document section of your online application.

All civil service positions require an exam. This exam is an in-person exam and you will be required to report in person for this exam at the UIC Campus. All applicants that meet the minimum qualifications will be scheduled for an Exam Date and Time. Applicants will be notified in advance and will be given exam date instructions including location.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

For additional information regarding this position please contact Joanne Neris at joannes@uic.edu.

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above mentioned requirements must be submitted no later than Friday, May 27, 2022.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

This position requires Illinois residency within 180 days of the hire date.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

For classifications that require a degree as part of the minimum qualifications, a degree verification will be required before any offers of employment are extended.