Key Responsibilities:

• Act as a backup in payroll administration, including administration of timekeeping system and manual pay records, payroll reports and processing various pay adjustments.
• Prepare, create, transmit, file and secure documents while maintaining confidentiality and HIPAA regulations (applicant files, employee files, benefit files, and audit files). Assists in maintenance of human resources file-room and performs audits to ensure personnel files are updated.
• Process new hire, transactional changes, separation changes in the various HR databases and systems ensuring data is being accurately captured.
• Process access requests for new and current employees. Work with UI Health HR, IS and departments to terminate access for separating employees.
• Provides support for the on-boarding of new employees during New Employee Orientation.
• Provides administrative support to MSHC Human Resources.
• Collaborate with Managers, colleagues, and other departments to ensure a thorough understanding of human resources policies, procedures, and practices. Partner with our School Based Health Centers and Mile Square Humboldt Park clinics to maintain consistency across the enterprise.
• Process student placements across the enterprise.
• Coordinates and schedules various meetings.
• Represent MSHC at any human resources meetings, workshops, and conferences as directed.
• Perform other duties as assigned.

Minimum Qualifications:

• High school graduation or equivalent
• Any combination totaling two years
  • progressively more responsible work experience performing duties comparable to those listed for the previous lower level of the series
  • college course work in human resource administration, business administration, or a closely related field, as measured by the following conversion table or its proportional equivalent:
    • 60 semester hours equals one year
    • 90 semester hours equals two years

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To Apply: For fullest consideration, please fully complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the document section of your online application.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment and an in-person Electronic Examincation.  

Credential Assessment Exam Scoring Information:

The updated online application and all uploaded, relevant documents, such as a resume, college transcript, certifications and licensures will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

For additional information regarding this position please contact mvalde5@uic.edu

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above mentioned requirements must be submitted no later than 5/17/22.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

This position requires Illinois residency within 180 days of the hire date.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

For classifications that require a degree as part of the minimum qualifications, a degree verification will be required before any offers of employment are extended.