The University of Illinois at Chicago (UIC) seeks an HR Associate (Civil Service Recruiter).  This position plans and consults with department hiring managers on the recruitment and placement of civil service vacancies at all levels. This includes coordinating activities with hiring department and other Human Resources staff to identify hiring needs. Identifies appropriate recruitment sources and consults on external advertising campaigns. Screens applicants; develops and administers civil service examinations including written tests, performance tests, and credential assessments; identifies, orients and oversees subject matter experts; refers qualified candidates to the appointing college or administrative units. Develops and maintains employment registers. Oversee pre-employment screening and the onboarding of all hires.

About the University of Illinois at Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 33,000 students, comprising one of the most diverse student bodies in the nation.  Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges as well as a Law School. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. 

Why Work at UIC?

UIC offers an exciting and vibrant work environment.  Our excellent benefits package includes health, vision, dental and life insurance and participation in the State Universities Retirement System (SURS).  Benefits also include paid holidays, generous vacation and sick time, as well as many optional benefits. For additional information on our benefits please click here. UIC also offers competitive salaries.  The salary range for this position is $60,000-$70,000 dependent on experience. 

Key Duties / Responsibilities:

• Function as a consultant to all assigned Colleges, Administrative Units and/or Hospital/Clinic units within the organization for civil service hiring needs; providing guidance and/or problem resolution for highly sensitive and unique human resource-related matters.
• Manage staffing activities for campus, hospital and clinics civil service vacancies from initial recruitment through onboarding.
• Manage customer relationships with a strong emphasis on building long-term relationships
• Assist departments with internal and external job posting development and placement.
• Prepare recruitment advertising & postings that utilize the latest recruitment marketing concepts including search engine optimization. Review and assess applicant qualifications to determine eligibility for civil service examinations.
• Qualify applicants and select top talent with a focus on the quality of hires. Coach and guide practice teams in conducting interviews.
• Create and maintain registers in accordance with civil service rules and procedures.
• Assist department hiring teams and candidates with interview scheduling, document management.
• Manage and oversee all pre-employment clearances and offer processes following University guidelines and policy.
• Conduct salary equity reviews in support of salary administration policies and procedures.
• Provide consultation and career planning services for staff who are seeking other internal opportunities. Assess employee qualifications to determine eligibility for civil service examinations.
• Plan, manage and as appropriate, participate in campus recruiting activities such as on-campus presentations, career fairs and resume review.
• Participate in the development and implementation of short and long-term operational and customer service goals and objectives of Recruitment and Staffing department.
• Collaborate with UIC HR Recruitment and appropriate hiring managers to anticipate and plan for long and short-range needs.
• Research, analyze, and prepare recruiting statistics/measurements as well as other reporting requests.
• Participate in continuous quality and improvement processes.
• Perform other related duties and participate in special projects as assigned.

Minimum Acceptable Qualifications Required:

1. Bachelor's degree in human resources administration, labor relations, business administration, or a field related to the position
2. Two years of work experience performing professional-level human resources duties
3. Demonstrated experience in full-life cycle recruiting including; staffing requirement evaluation, sourcing, screening, selection and onboarding.

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific details of duties and responsibilities for each position held.  Please upload your transcripts. 

Please upload all valid certifications and transcripts within the document section of your online application.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment.  You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date. 

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

A degree is required, you must provide official transcripts.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

If your educational institution provides electronic transcripts, please have them sent to joannes@uic.edu

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied. 

For fullest consideration, the above mentioned requirements must be submitted no later than Wednesday, September 15, 2021.

We appreciate your interest in employment at the University of Illinois at Chicago. 

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.  

This position requires Illinois residency within 180 days of the hire date.