Accounting Associate

College of Dentistry-Office of Research

University of Illinois at Chicago

The University of Illinois at Chicago College of Dentistry (UIC COD) is the largest oral health college and patient care provider in the State of Illinois.  It a worldwide leader in oral health education, clinical care and research that is patient –centered and evidence-based.  UIC COD is seeking full-time benefits eligible Accounting Associate to work on fund/grant management for all the research/academic units in the COD.

Under the supervision of the Director of Research Services, the Accounting Associate position will perform a variety of tasks that include fund/grant accounting, budgeting, preparing sponsored-required financial reports, supporting internal and external audit requests. This individual will be responsible for verification and accuracy of grant expenditures for the life of the grant. The position will be responsible for providing service and direction to the College of Dentistry’s faculty and business managers for the post award activities of the College’s externally funded grants. The position will require the individual to develop, prepare, audit, revise, and/or maintain a variety of accounting, budget, and grant financial reports, statements, and records in accordance with University of Illinois at Chicago and State laws,codes, statues, rules, regulations, etc.

The preferred candidate has experience and/or training in accounting in a non-profit or University environment.  One to two years of grant management/federal grant experience and experience in fund accounting and business systems, is proficient in the use of Microsoft Office and spreadsheet applications. General knowledge of sponsored programs and grant application processes and working knowledge of government agency guidelines for post-award activities and audit guidelines are highly preferred.

All full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a define benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick.  In addition, we offer tuition waivers for employees and dependents. Click for a complete list of  benefits: https://www.hr.uillinois.edu/benefits.

• Assist the Director of Research Services in the maintenance of grant records for the College of Dentistry and provide reporting for all grant activity and effort reporting. Support and oversee the post-award administration of grants, contracts, and subcontracts.
• Prepare reporting of current active grants monthly to the Director of Research Services and work with Business Managers to help update annual grant reporting to the Office of Research.
• Prepares, processes, and reconciles accounts, monitors journal entries, earning transfers, employee labor redistributions, and monthly ledgers for all grant accounts, including PO encumbrance, audit of the purchase orders and follow-up of outstanding invoices
• Helps maintain grant history shadow system for internal record keeping.
• Provide reporting to Departments and ADR regarding comprehensive grant activities (income and expenditures) used in providing annual reporting to the Dean and VCHA.
• Review with each Principal Investigator their annual budget and quarterly expenditures from a) federal grants, b) corporate contracts and c) start up (MOU) accounts
• Review with each Principal Investigator that salary offsets are maintained and managed.
• Work with individual departments to track funding, monitor personnel expenditures; assist in preparing ET’s, JV’s, labor distribution and removing overdrafts.
• Assist business managers with annual effort reporting.
• Maintain spreadsheet reporting for anticipated salary recovery and effort reporting.
• Prepare and provide information, reports and forms to the Grants and Contracts Office on grant payments and closeouts.
• Troubleshoot issues with grant funding and activities and assure grant expenditures complies with federal agency guidelines and general accounting principles.
• Stay abreast of new governmental policies, changes to funding guidelines, and incorporates  necessary modifications into the College’s policies and procedures.
• Assist in general business operations of the Office of Research and Oral Biology, supply ordering, T-card processing, P-Card, printing statements, processing reimbursements, ordering food for meetings and various seminars.
• Ensure department T-Card compliance and reconcile card holder’s transactions
• Perform other related reporting duties and participate in special projects as assigned.

Minimum Qualifications

1.  A. Bachelor's degree with a major in Accountancy or a related field AND two (2) years of professional level accounting experience.

OR

      B. Possession of current registration as a Certified Public Accountant (CPA), Certified Management Accountant, or a valid license to practice Public Accounting (LPA).

OR

      C. Master's degree in Accountancy or a related field.

Preferred Qualifications:

1.   Work experience and/or training in Accounting preferred, preferably in a non-profit or University environment.
2.   One to two years of grant management/federal grant experience and experience in fund accounting and business systems, i.e. Banner.
3.   Proficient in the use of Microsoft Office and spreadsheet applications.
4.   General knowledge of standard accounting principles, sponsored programs, and grant application processes.
5.   Preferred working knowledge of government agency guidelines for post-award activities and audit guidelines.

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

Please upload all valid certifications and transcripts within the document section of your online application.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment. You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If a degree or college coursework is required, you must provide official transcripts.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

If your educational institution provides electronic transcripts, please have them sent to joannes@uic.edu.

If your educational institution doesn’t provide electronic transcripts, you must mail the transcripts to:

University of Illinois at Chicago Recruitment and Staffing
Human Resources Building Room 109 715 S. Wood Street M/C 862
Chicago IL 60612

Attn: CB0115 - Accounting Associate - JKN

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied.

For fullest consideration, the above mentioned requirements must be submitted no later than Thursday, October 14, 2021.

We appreciate your interest in employment at the University of Illinois at Chicago.The University of Illinois is an Affirmative Action/Equal Opportunity Employer. This position requires Illinois residency within 180 days of the hire date.