PART-TIME 50% FTE

The University of Illinois Hospital & Health Sciences System (UI Health) is seeking to fill a part-time 50% Business Administrative Associate position for Hospital Medical ICU. The Business Administrative Associate will provide administrative support to the Director of Patient Care Services, using initiative, independent judgment and discretion concerning priorities with a high degree of specialization.

Employees in positions allocated to this classification are responsible for the management of business, fiscal, and/or administrative operations. A(n) Business/Administrative Associate interacts with a wide variety of internal and external constituents regarding business, fiscal, and/or administrative functions. While operating with a high level of autonomy and independent decision-making, they work under the direction of a designated administrator(s).

.25 FTE in 5SW and .25 FTE in Sickle Cell Center

• Manages and oversees business, fiscal, and/or administrative operations;
  contributes to the development and implementation of programs, objectives and/or long-range planning;
  oversees contract management; participates in contract negotiations and/or preparations;
  acts as a technical and administrative resource; represents a unit(s) at various meetings, conferences, and/or on committees;
  oversees reporting activities; provides detailed data analyses and comprehensive reports;
  oversees personnel functions such as interviewing, selecting, training, supervising, evaluating performance, and/or developing staff, work schedules, and assignments;
  oversees the development and implementation of operational policies and procedures
• Provides administrative supervision of daily activities of the division, including management of projects, programs, maintenance of office area and supplies.
• Plans a variety of office support functions designed to maintain effective office procedures and workflow.
• Responsible for the retention and security of essential records and reports.
• Coordinates the preparation and review of various administrative, personnel and other reports.
• Analyze and gather data from Kronos, Banner, Epic, and other systems
• Provide data requests that pertain to market trends, revenue, cost and activity, and financial reports
• Management of unit payroll, staffing, and scheduling process
• Assists with the department’s regulatory preparations, including TJC, and provides ongoing support.
• Represents the division on various internal/external committees as required of position
• Coordinates staff/council meetings and all meeting communication. Prepares agendas and meeting minutes. Responsible for distribution of minutes.
• Provides reports on detailed analyses for department work flows, prepares surveys, business planning and strategy presentations.
• Acts as a liaison for the Division of Med-Surg with other hospital departments in order to accomplish work objectives.
• Responsible for scheduling and updating the Directors’ calendar as well as their direct reports.
• Assists the Directors’ direct reports when their administrative support is out of the office.
• Maintains personnel records and completes HR transactions such as separation, resignations, recruitment, and retirement of staff.
• Facilitates affiliation agreements and contracts between the Division of Med-Surg and outside vendors.
• Insures all contracts and University policies and procedures, as well as Federal and State regulations are adhered to as it pertains to the Directors’ direct reports and unit management related issues
• Assists with office tasks, sorting mail and other general support staff functions, including ordering supplies, office maintenance and maintenance of office equipment.
• Responsible for completing all projects assigned by the Director in a timely manner.
• Provides advice and consultation regarding the interpretation of University and department policies and procedures.
• Identifies and recommends areas to improve office efficiency: Assesses needs, identifies required resources, and recommends approaches to implement.
• Reconciliation of University Procurement/Travel cards. Process staff reimbursements.
• Assists with developing departmental accounts; conducts budget transfers within various accounts and processes purchase orders and payments to vendors.
• Assist with property accounting. Assist the Director and his/her direct reports in projecting new fiscal year’s budget and planning
• Assists the Director and his/her direct reports with identifying opportunities for productivity improvement and cost reduction initiatives

Minimum Acceptable Qualifications

1. Bachelor's degree in business administration, management, or a field related to the position.


2. Two (2) years of professional business, financial, and/or managerial work experience.
   
   (NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

This position requires Illinois residency within 180 days of the hire date

To Apply: For fullest consideration, please fully complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the document section of your online application.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment.  You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume, college transcript, certifications and licensures will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

For additional information regarding this position please contact Latrice Nurse at lnurse@uic.edu.

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above mentioned requirements must be submitted no later than 7/1/2022.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

For classifications that require a degree as part of the minimum qualifications, a degree verification will be required before any offers of employment are extended.