Job Summary:

The University of Illinois Chicago, College of Applied Health Sciences (CAHS) Office of Research is seeking a Grants & Contracts Associate. This position functions under the general supervision of the Associate Dean of Research. The primary function of this position is to manage pre-award application submission and post-award administration for sponsored research projects in all five departments in the college. In addition, this office oversees college level approval of all grant submissions. This requires applying specialized knowledge of federal, state, and university guidelines to ensure sponsored project applications are submitted in compliance with funder guidelines as well as University, CAHS and departmental policies, procedures and applicable state/federal laws and regulations.

Pre-award

• Review grant and contract solicitations to complete appropriate internal and external documentation for research application submissions.
• Assist PIs with budget development for grant and contract submissions.
• Review final applications to verify accuracy prior to submission and route to obtain necessary approvals.
• Coordinate and complete subcontracts.
• Coordinate and complete documentation for Just-In-Time (JIT) submissions.
• Complete and submit contracts for federal and non-federal sponsored research.

Post-award

• Review NOA, account assignment forms, and budget to verify accuracy and revise the budgets to match the awarded project budget.
• Coordinate, prepare contract billing and payment terms and conditions provided in the sponsored research contracting documents.
• Verify and adjust expenditure reports for financial reports to be submitted to external funding agencies in accordance with the terms and conditions of the awards.
• Review research budgets with Principal Investigators (PIs) regarding burn-rates, as requested.
• Problem-solve with PIs about issues communicated by Office of Spnsored Programs (OSP) or sponsors.

Perform other duties as assigned.

Minimum Acceptable Qualifications Required:

• Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.
• Demonstrated experience with pre-award management and submission.

Preferred Qualifications:

• Three years’ experience with pre- award grant management and submission.
• Certified Research Administrator.
• Minimum two years’ experience in an office environment.
• Knowledge of, or the ability to learn federal, state and funding agencies policies, procedures, laws, regulations, and codes applicable to the administration of grants and contracts.
• Knowledge of, or the ability to learn, University policies and procedures.
• Knowledge of principles and processes involved in contractual and grant monitoring procedures.
• Word processing experience; demonstrated experience with database systems.
• Excellent written communications.
• Must be able to work independently and cooperatively in a high-pressure environment with time sensitive deadlines.
• Ability to prioritze and be well organized.

To Apply: For fullest consideration, please fully complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the document section of your online application.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment.  You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume, college transcript, certifications and licensures will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

For additional information regarding this position please contact mvalde5@uic.edu.

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above mentioned requirements must be submitted no later than 05/02/2022.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

This position requires Illinois residency within 180 days of the hire date.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

For classifications that require a degree as part of the minimum qualifications, a degree verification will be required before any offers of employment are extended.