Job Summary:

UI Health is seeking a Business Administrative Associate to join the 7E Stepdown & 7E General Medicine teams within our Hospital Medical Nursing Unit.  This position will provide administrative support to the Director of Patient Care Services, using initiative, independent judgment and discretion concerning priorities with a high degree of specialization.

Key Responsibilities: 

• Provides administrative supervision of daily activities of the division, including management of projects, programs, maintenance of office area and supplies.
• Plans a variety of office support functions designed to maintain effective office procedures and workflow.
• Responsible for the retention and security of essential records and reports.
• Coordinates the preparation and review of various administrative, personnel and other reports.
• Analyze and gather data from Clairvia, Clockwork Payroll, Banner, Cerner, and other systems
• Provide data requests that pertain to market trends, revenue, cost and activity, and financial reports
• Management of unit payroll, staffing, and scheduling process
• Assists with the department’s TJC preparations and provides ongoing support.
• Represents the division on various internal/external committees as required of position
• Coordinates staff/council meetings and all meeting communication. Prepares agendas and meeting minutes.  Responsible for distribution of minutes.
• Provides reports on detailed analyses for department work flows, prepares surveys, business planning and strategy presentations.
• Acts as a liaison for the Division of Med-Surg with other hospital departments in order to accomplish work objectives.
• Responsible for scheduling and updating the Director’s calendar as well as her direct reports.
• Assists the Director’s direct reports when their administrative support is out of the office. 
• Maintains personnel records and completes HR transactions such as separation, resignations, recruitment, and retirement of staff.
• Facilitates affiliation agreements and contracts between the Division of Med-Surg and outside vendors.
• Insures all contracts and University policies and procedures, as well as Federal and State regulations are adhered to as it pertains to the Director’s direct reports and unit management related issues
• Assists with office tasks, sorting mail and other general support staff functions, including ordering supplies, office maintenance and maintenance of office equipment.
• Responsible for completing all projects assigned by the Director in a timely manner.
• Provides advice and consultation regarding the interpretation of University and department policies and procedures.
• Identifies and recommends areas to improve office efficiency: Assesses needs, identifies required resources, and recommends approaches to implement. 
• Reconciliation of University Procurement/Travel cards. Process staff reimbursements.
• Assists with developing departmental accounts; conducts budget transfers within various accounts and processes purchase orders and payments to vendors.
• Assist with property accounting. Assist the Director and his/her direct reports in projecting new FY year’s budget and planning,
• Assists the Director and his/her direct reports with identifying opportunities for productivity improvement and cost reduction initiatives.
   

Minimum Qualifications

1. Bachelor's degree in business administration, management or a field related to the position
2. Two years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level.

Preferred Qualifications:

• Master Degree preferred

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific details of your duties and responsibilities for each position held.

Please upload all valid certifications and transcripts within the document section of your online application.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment.  You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date. 

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If a degree or college coursework is required, you must provide official transcripts.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

If your educational institution provides electronic transcripts, please have them sent to lnurse@uic.edu

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied. 

For fullest consideration, the above mentioned requirements must be submitted no later than Monday 4/12/2021

We appreciate your interest in employment at the University of Illinois at Chicago. 

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.  

This position requires Illinois residency within 180 days of the hire date.