Under administrative direction, the employee allocated to this classification will perform activities related to the complete lifecycle of sponsored program administration. Typical activities include the proposal drafting and submission, contract negotiation, sub-award issuance, pre-award and post-award administration (both financial and non-financial) of grants, awards and contracts that provide support for research, curriculum development, outreach, and/or service work.

• Administration of grants, contracts, and subcontracts; interprets and provides guidance regarding sponsor policies and regulations; contributes to the implementation, and analysis of policies, procedures, programs, objectives, and long-range planning related to research and sponsored programs; provides reports and detailed analyses for administrative use.
• Post award accounting. Reconciling and preparing account balance reports for principal investigators. Prepares and negotiates grant awards, contracts, and subcontracts in conjunction with faculty and/or researchers; collaborates with staff and key stakeholders to resolve issues related to sponsored grants and contracts.
• Participates in the grant application planning processes, reviewing funding opportunity announcements, application instructions, grants submission documents, grant funding availabilities, budgets and allowable costs and/or other criteria.
• Serves as primary liaison between external agencies and responsible units to ensure all information is correct and in compliance with university/agency, federal, state, and sponsor regulations governing grants and contracts; responds to audit requests that pertain to the grant.
• Monitors, prepares and/or directs the preparation of the fiscal reports, ensures all contractual requirements have been met; completes the closeout requirements.
• Performs other related duties as assigned.

Minimum Qualifications:

1. Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.
2. Demonstrated experience in financial reporting, grants and contracts administration, or research management.

Preferred Qualifications:

• Knowledge of, or the ability to learn federal, state and funding agencies policies, procedures, laws, regulations, and codes applicable to the     administration of grants and contracts.
• Knowledge of, or the ability to learn, University policies and procedures.
• Knowledge of principles and processes involved in contractual and grant monitoring procedures.
• Knowledge of computers; word processing, spreadsheets, and database management.
• Ability to negotiate and persuade; reconcile differences; persuade others to change their minds or behavior.
• Ability to communicate effectively, both orally and in writing.
• Ability to work effectively with wide range of constituencies in a diverse community; strong interpersonal and communication skills.
• Ability to provide technical advice and information to faculty and staff in area of expertise.
• Ability to perform complex tasks and to prioritize multiple projects.

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

Please upload all valid certifications and transcripts within the document section of your online application.

All civil service positions require an exam. The exam for this position is a Credentials Assessment. You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date. 

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If a degree or college coursework is required, you must provide official transcripts.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

If your educational institution provides electronic transcripts, please have them sent to njames@uic.edu.

If your educational institution doesn’t provide electronic transcripts, they must mail the transcripts to:

University of Illinois at Chicago
Recruitment and Staffing
Human Resources Building Room 109
715 S. Wood Street M/C 862
Chicago IL 60612
Attn: CD6575 Grants and Contracts Associate - NJ 

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied. 

For fullest consideration, the above mentioned requirements must be submitted no later than Friday, April 23, 2021. 

We appreciate your interest in employment at the University of Illinois at Chicago. 

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.  

This position requires Illinois residency within 180 days of the hire date.