Provide administrative support to the Associate Chief Nursing Officer, using initiative, independent judgment and discretion concerning priorities with a high degree of specialization.

• Provides administrative supervision of daily activities of the division, including management of projects, programs, maintenance of office area and supplies.
• Plans a variety of office support functions designed to maintain effective office procedures and workflow.
• Responsible for the retention and security of essential records and reports.
• Coordinates the preparation and review of various administrative, personnel and other reports.
• Analyze and gather data from Clairvia, Clockwork Payroll, Banner, Cerner, and other systems
• Provide data requests that pertain to market trends, revenue, cost and activity, and financial reports
• Management of unit payroll, staffing, and scheduling process
• Assists with the department’s TJC preparations and provides ongoing support.
• Represents the division on various internal/external committees as required of position
• Coordinates staff/council meetings and all meeting communication. Prepares agendas and meeting minutes.  Responsible for distribution of minutes.
• Provides reports on detailed analyses for department work flows, prepares surveys, business planning and strategy presentations
• Acts as a liaison for the Division of Med-Surg with other hospital departments in order to accomplish work objectives.
• Responsible for scheduling and updating the Associate Chief Nursing Officer’s calendar as well as her direct reports.
• Assists the Chief Nursing Officer and the ACNO’s direct reports when their administrative support is out of the office. 
• Maintains personnel records and completes HR transactions such as separation, resignations, recruitment, and retirement of staff.
• Facilitates affiliation agreements and contracts between the Division of Med-Surg and outside vendors.
• Insures all contracts and University policies and procedures, as well as Federal and State regulations are adhered to as it pertains to the ACNO’s direct reports and unit management related issues
• Assists with office tasks, sorting mail and other general support staff functions, including ordering supplies, office maintenance and maintenance of office equipment.
• Responsible for completing all projects assigned by the Associate Chief Nursing Officer in a timely manner.
• Provides advice and consultation regarding the interpretation of University and department policies and procedures.
• Identifies and recommends areas to improve office efficiency: Assesses needs, identifies required resources, and recommends approaches to implement. 
• Reconciliation of University Procurement/Travel cards. Process staff reimbursements.
• Assists with developing departmental accounts; conducts budget transfers within various accounts and processes purchase orders and payments to vendors.
• Assist with property accounting. Assist ACNO and her director reports in projecting new FY year’s budget and planning
• Assists ACNO and her director reports with identifying opportunities for productivity improvement and cost reduction initiatives

Bachelor’s degree in business administration, management or a field related to the position.

Two years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level

Additional education, training and / or work experience in the area of specialization inherent to the position may be required