The UIC Department of Biological Sciences seeks to hire a Program Coordinator. This position will coordinate the activities of three research groups - Laboratory of Integrative Neuroscience, Neurobiology and Ecology and Evolution (E&E) -- and provide administrative assistance to its faculty members in support of their academic roles in education, research and service. Serve as Webmaster and manager of BIOS social media presence.

JOB RESPONSIBILITIES (Essential Duties):

E&E, Neuro and LIN Program Activities
• Manage and be fiscally responsible for E&E, Neuro and LIN budget.
• Budget planning, forecasting and reporting for E&E, Neuro and LIN academic research groups
• Communicate with faculty seminar coordinator about upcoming seminars
• Organize seminar speakers’ visits (travel, hotel, parking, itinerary)
• Prepare, advertise and distribute seminar announcements
• Coordinate catering, other purchases and setup
• Coordinate required display/AV equipment and other presentation requirements
• Prepare MOU or honorarium forms for the speakers (if applicable)
• Process reimbursements and/or invoice payments
• Plan annual symposia including scheduling, travel planning, budgeting and financial paperwork.
• Assist LIN director with compiling annual LIN report. Collect information from faculty and format draft report.

Faculty Support
• Provide administrative support to the E&E, Neuro and LIN faculty
Organize scheduled faculty meetings (create agenda, take minutes and order food etc.)

Administrative Operations
• Manage reservation system for BioS classrooms, meeting rooms and conference rooms.
• Responsible for the process and maintenance of accounting requirements such as track office expenses related to seminars, graduate students etc., comply with policies for the use of P-card and T-card
• Assist in product research and purchase of equipment
• Process, complete and maintain requested administrative paperwork such lists, files, forms, etc.
Website Maintenance and Development
• Serve as web master; Responsible for website update and maintenance; create new pages and entries as needed or requested; troubleshoot issues encountered by all users; maintain news section
• Solicit and post syllabi for all BioS courses
• Coordinate yearly update of website information
• Assure graduate and undergraduate admissions pages are current every semester

Maintain social media presence
• Create and maintain accounts on Facebook, Twitter and Instagram
Event Planning
• Plan and coordinate BIOS events including picnics, retirement parties, award ceremonies, and others as needed
• Coordinate Undergraduate Student Award ceremony
Other special projects as assigned
• Maintain bulletin boards with up-to-date information
• Create photo collages of BioS events to share and BioS Photo Directory of faculty, staff, graduate students and researchers
• Miscellaneous projects that would arise

MINIMUM ACCEPTABLE QUALIFICATIONS:

1. Bachelor’s degree.

2. A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position*.

*Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1 year) of work experience.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):
1. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
2. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
3. Skill in analyzing information and evaluating results to choose the best solution and solve problems.
4. Skill in scheduling events, programs, and activities, as well as the work of others.
5. Skill in oral and written communication.
6. Ability to adjust actions in relation to others' actions.
7. Ability to listen to and understand information and ideas presented through spoken words and sentences.
8. Ability to apply general rules to specific problems to produce answers that make sense.
9. Ability to develop specific goals, plans to prioritize, organize, and accomplish tasks.
10. Ability to work effectively with staff, the public, and outside constituency groups.
11. Ability to effectively plan, delegate, and supervise the work of others.
12. Ability to utilize various computer software packages, such as Accounting Software, query, etc.
13. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems.
14. Ability to analyze and develop guidelines, procedures, and systems.

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

Please upload all valid certifications and transcripts within the document section of your online application.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment.  You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date. 

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If a degree or college coursework is required, you must provide official transcripts.

An attached resume and transcript is required to complete the application, ommitting the documents will not allow you to proceed.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

If your educational institution provides electronic transcripts, please have them sent to asanti4@uic.edu

If your educational institution doesn’t provide electronic transcripts, they must mail the transcripts to:

University of Illinois at Chicago
Recruitment and Staffing
Human Resources Building Room 109
715 S. Wood Street M/C 862
Chicago IL 60612
Attn: CB7554 Program Coordinator - AS 

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied. 

For fullest consideration, the above mentioned requirements must be submitted no later than December 14, 2018. 

We appreciate your interest in employment at the University of Illinois at Chicago. 

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.  

This position requires Illinois residency within 180 days of the hire date.