University of Illinois System
University Payroll & Benefits
Payroll Specialist II
Chicago

The University System Office seeks a Payroll Specialist II to provide service to university customers regarding employee's pay, timesheets, calculating paychecks, taxation, adjustments, insurance and retirement. This requires comprehensive knowledge about UPB Customer Service operations and the ability to interpret complex language and provisions. Ensure assigned areas of responsibility are conducted in compliance with applicable federal, state and University guidelines and regulations.  This position allows for a hybrid working schedule.

• Act as liaison to the campus for University Payroll & Benefits (UPB). Research and respond to unit and employees in regard to payroll questions and issues related to payroll transactions, adjustments, retro pay, payroll check cancellations, reissues, check distribution, W2s, reissued tax forms, employment verifications, voluntary/involuntary withholdings, death benefits, terminal benefits and other UPB related questions. (40%)
• Review, process, interpret, and maintain proper documentation and authorization forms for additions, changes, or deletions to the Banner Payroll interface and CMS / Ariel system. Trouble shoot questions from employees and unit HR Payroll representatives to determine best method of resolving issues. Work within other UPB units to ensure issues are resolved in an efficient and timely manner. (30%)
• Provide counseling services/information to University customers regarding insurance, retirement and voluntary benefits programs to resolve complex benefit issues. (15%)
• Review changes to employee information including but not limited to Direct Deposit, W2 addresses and paper earnings statements. Process changes in Banner when appropriate. (10%)
• Assist employees with navigating System Human Resources Services site (My UI Info) for information and submitting enrollments/changes (3%)
• Other duties as assigned appropriate for the Payroll Specialist II classification. (2%)

Minimum Qualifictions:

1. Possession of credential requirements listed for the Payroll Specialist I (Level II) https://www.sucss.illinois.gov/pages/classspec/ViewSeries.aspx?tblCS_SeriesID=130.
2. One year of work experience performing duties comparable to those listed in the Payroll Specialist I;

Or  One year of vocational training in a related business curriculum (such as accounting, business administration, finance, economics, or management sciences);

Or 6 semester hours in a related business curriculum (such as accounting, business administration, finance, economics, or management sciences);

Or 15 semester hours in any field;

Or Any combination of the above totaling one year.

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

Please upload all valid certifications and transcripts within the document section of your online application.

All civil service positions require an exam.  You will be required to report in person for this exam.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If a degree or college coursework is required, you must provide official transcripts.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

If your educational institution provides electronic transcripts, please have them sent to joannes@uic.edu.

If your educational institution doesn’t provide electronic transcripts, they must mail the transcripts to:

University of Illinois at Chicago
Recruitment and Staffing
Human Resources Building Room 109
715 S. Wood Street M/C 862
Chicago IL 60612
Attn: CD8856 - Payroll Specialist II - JKN

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied. 

For fullest consideration, the above mentioned requirements must be submitted no later than Thursday, May 19, 2022 .

We appreciate your interest in employment at the University of Illinois at Chicago. 

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.  

This position requires Illinois residency within 180 days of the hire date.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.