Job Summary:

The College of Medicine is seeking a Grants and Contracts Associate within the Department of Anesthesiology. The Grants and Contracts Associate in the Department of Anesthesiology serves as the research administrator, handling issues from grant pre-award preparation with Principal Investigators (PIs) and interaction with the university’s grants and contracts offices as well as with external funding agencies, through awarded grant fund management, and basic operational needs of the research team. This position will also be responsible for compliance matters related to research. This position will assist the Director of Administrative Operations on human resource matters related to research employees and hiring, and will assist with the preparation of international visa applications for research positions. This position will also perform basic office duties for the clinical faculty.

Key Responsibilities/Duties:

• Provides administrative support to the research group as serves as the Department’s primary contact for all research matters. Position oversees the administration of grants, contracts, and subcontracts, interprets and provides guidance to PI’s regarding sponsor policies and regulations during pre-award and post-award processes. Provides reports and detailed analyses for administrative use. Serves as administrative contact to ORS and external funding agencies.
• Provides post-award administrative support including providing detailed spending reports to PI and Department Administration. Provides guidance to PIs on allowable/unallowable grant fund charges. Participates with the Associate Head for Research and the PI in the planning for annual department support to the lab, and determines the lab level of support required from the department. Serves as administrative contact to OBFS post-award department.
• Handles basic operational duties including lab purchases, reimbursements to research employees, and other payment requests related to research; facility  requests, and key requests; and all other day-to-day operational requests from research group. 
• Provides assistance to Director of Administrative Operations with HR duties including processing visa applications for research staff, serving as liaison to labs on research hiring requests and completing basic requisitions and ad placement, and assisting on interview coordination for research hires.
• Coordinates all compliance matters for the research group including both those related to research (e.g., Effort Reporting), and those related to basic university employment (e.g., Report of Non-University Activities). Serves as the Department’s liaison with external departments.
• Manages research equipment inventory and assists with clinical office inventory, and assists with space issues for the department.
• General office duties and participate in special projects as assigned for both the research division and the clinical division of the Department of Anesthesiology.

Minimum Acceptable Qualifications Required:

1. Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific duties and responsibilities for each position held.

Please upload all valid certifications and transcripts within the document section of your online application. Documentation of high school completion (official transcripts, copy of diploma or GED certificate) is required in order to be eligible for this position within the University of Illinois Hospital and Health Sciences System.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment.  You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date. 

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If a degree or college coursework is required, you must provide official transcripts.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

If your educational institution provides electronic transcripts, please have them sent to: rsayles@uillinois.edu

If your educational institution doesn’t provide electronic transcripts, they must mail the transcripts to:

University of Illinois at Chicago
Recruitment and Staffing
Human Resources Building Room 109
715 S. Wood Street M/C 862
Chicago IL 60612
Attn: CD6464 - Grants and Contracts Associate - RS 

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied. 

For fullest consideration, the above mentioned requirements must be submitted no later than 02/25/2021. 

We appreciate your interest in employment at the University of Illinois at Chicago. 

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.  

This position requires Illinois residency within 180 days of the hire date.