Job Summary:

The College of Education is seeking a Business Administrative Associate within the Department of Educational Psychology. This position provides high-level administrative and management support to the Chair of the Department of Educational Psychology.  Manages logistics associated with today-to-day operations, planning; scheduling and prioritizing routine and special projects; assists Chair in overseeing the budget and keeping track of finances related to hiring, purchasing, faculty and student travel; manage tuition waiver and graduate student travel funds requests; and other project management.

Key Responsibilities/Duties:

•Serve as an administrative liaison and collaborator to the Department Chair, faculty, instructors, staff and students in the areas of logistics and planning related to faculty research, teaching, department programs and committees.

• Oversee the day-to-day operations of the Department office.

• Monitor individual faculty ICR, grant funds, student and faculty travel funds, course fee funds, and department budget. Process faculty and student travel to professional conferences; process honorariums and reimbursements; reconcile p-card and t-card reports.

• Monitor and oversee purchases, room reservations, audio-visual needs; process stipends and payments to selected vendors; assist with logistics and planning of faculty job searches.

• Document Department and committee meetings; assist with paperwork associated with faculty annual reviews, tenure, and promotion; process hiring of adjunct faculty and graduate students.

• Assist with editing and preparation of reports and various communiques to internal and external stakeholders.

• Assists faculty with student admissions and manages listservs.

• Conduct annual property inventory verification and process equipment loan forms.

• Create and update databases and/ or spreadsheets for programs and department.

• Purchase of supplies, educational materials, equipment, catering, and travel for faculty and students on a regular basis.

• Assist Administration with planning and executing of new office space.

• Coordinates building and equipment maintenance requests.

Minimum Acceptable Qualifications Required:

1. Bachelor's degree in business administration, management or a field related to the position.
2. Two years of professional level accounting, managerial and/or business experience, including one year of which was at an administrative level.

Preferred Qualifications:

• Experience in a higher education work setting.
• Good communication skills.
• Excellent interpersonal skills.
• Ability to work with a diverse population including students, faculty and other staff members.

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific duties and responsibilities for each position held.

Please upload all valid certifications and transcripts within the document section of your online application. Documentation of high school completion (official transcripts, copy of diploma or GED certificate) is required in order to be eligible for this position within the University of Illinois Hospital and Health Sciences System.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment.  You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date. 

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If a degree or college coursework is required, you must provide official transcripts.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

If your educational institution provides electronic transcripts, please have them sent to: rsayles@uillinois.edu

If your educational institution doesn’t provide electronic transcripts, they must mail the transcripts to:

University of Illinois at Chicago
Recruitment and Staffing
Human Resources Building Room 109
715 S. Wood Street M/C 862
Chicago IL 60612
Attn: CD4024 - Business Administrative Associative - RS

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied. 

For fullest consideration, the above mentioned requirements must be submitted no later than 11/08/2019. 

We appreciate your interest in employment at the University of Illinois at Chicago. 

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.