The University of Illinois Hospital & Health Sciences System (UI Health) is seeking to fill the position of Business Administrative Associate Clinical Practice & Professional Development for Hospital Nursing Services.  The Business Administrative Associate will provide administrative support to the Associate Chief Nursing Officer, using initiative, independent judgment and discretion concerning priorities with a high degree of specialization.

• Provides administrative supervision of daily activities of the division, including management of projects, programs, maintenance of office area and supplies.
• Plans a variety of office support functions designed to maintain effective office procedures and workflow.
• Responsible for the retention and security of essential records and reports.
• Coordinates the preparation and review of various administrative, personnel and other reports.
• Analyze and gather data from Kronos, Banner, EPIC, and other electronic data management systems
• Provide data requests that pertain to market trends, revenue, cost and activity, and financial reports
• Management of unit payroll, staffing, and scheduling process
• Assists with the department’s TJC preparations and provides ongoing support.
• Represents the division on various internal/external committees as required of position
• Coordinates staff/council meetings and all meeting communication. Prepares agendas and meeting minutes.  Responsible for distribution of minutes.
• Provides reports on detailed analyses for department workflows, prepares surveys, business planning and strategy presentations.
• Acts as a liaison for the Division of Med-Surg with other hospital departments to accomplish work objectives.
• Responsible for scheduling and updating the Associate Chief Nursing Officer’s calendar as well as their direct reports.
• Assists the Chief Nursing Officer’s and Associate Chief Nursing Officer’s direct reports when their administrative support is out of the office. 
• Maintains personnel records and completes HR transactions such as separation, resignations, recruitment, and retirement of staff.
• Facilitates affiliation agreements and contracts between the Division of Med-Surg and outside vendors.
• Ensures all contracts and University policies and procedures, as well as Federal and State regulations are adhered to as it pertains to the ACNO’s direct reports and unit management related issues
• Assists with office tasks, sorting mail and other general support staff functions, including ordering supplies, office maintenance and maintenance of office equipment.
• Responsible for completing all projects assigned by the Associate Chief Nursing Officer in a timely manner.
• Provides advice and consultation regarding the interpretation of University and department policies and procedures.
• Identifies and recommends areas to improve office efficiency: Assesses needs, identifies required resources, and recommends approaches to implement. 
• Reconciliation of University Procurement/Travel cards. Process staff reimbursements.
• Assists with developing departmental accounts; conducts budget transfers within various accounts and processes purchase orders and payments to vendors.
• Assist with property accounting. Assist the ACNO and his/her direct reports in projecting new FY year’s budget and planning
• Assists the ACNO and his/her direct reports with identifying opportunities for productivity improvement and cost reduction initiatives

Minimum Acceptable Qualifications

1. Bachelor's degree in business administration, management, or a field related to the position.
2. Two (2) years of professional business, financial, and/or managerial work experience.
   
   (NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

This position requires Illinois residency within 180 days of the hire date.

Preferred Qualification

1. Master degree
2. Ability to effectively interact and communicate with a variety of people over the telephone, face to face or in written form.
3. Exhibits initiative and is able to work independently with limited administrative supervision. Demonstrates flexibility, creativity, and the ability to work under pressure. Is easily able to prioritize work.
4. Knowledge of various hospital and university systems. Advanced level of computer experience using applications like Microsoft Office, Word, Excel, Power Point, and Outlook.
5. Basic knowledge of departmental, hospital and university policies and procedures.
6. Must be able to work under stressful circumstances. Must be able to handle and follow through on the coordination of projects.
7. Can effectively manage the needs of the office such as availability of supplies, maintenance of office and maintenance of office equipment.
8. Ability to use independent judgment and discretion for completing projects and making necessary system changes.

To Apply: For fullest consideration, please fully complete an online application by clicking the Apply for Position button below.

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the document section of your online application.

All civil service positions require an exam.  The exam for this position is a Credentials Assessment.  You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume, college transcript, certifications and licensures will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

For additional information regarding this position please contact Latrice Nurse at lnurse@uic.edu.

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above mentioned requirements must be submitted no later than 6/28/2022.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

For classifications that require a degree as part of the minimum qualifications, a degree verification will be required before any offers of employment are extended.