Assist in Outreach Reference Laboratory supply chain operations as well as shipping and receiving for all Pathology Laboratories sections.

          Communicate with external clients or appropriate laboratory personnel for order clarification as needed.                      Determine appropriate shipping methods based on safety, handling and shipping instructions issued by                        vendors. Track all shipments.  Follow-up with shippers as needed.

Advise,counsel, and assist direct manager and departmental personnel with respect to most advantageous sources for supplies, taking into account factors such as price, delivery, technology and other value added services that may be provided by vendors.

Assists laboratory sections to coordinate and facilitate purchasing activities involving the preparation of purchase requisitions, sole source justifications and other required procurement documents

 Supervise student assistants and/or other staff as may be assigned.

Maintain a clean and orderly storeroom ensuring proper storage conditions required for all supplies.

Assist direct manager in the review and acceptance of contract documents (such as maintenance agreements, revenue generating contracts and vendor reagent agreements).

 Monitor departmental complaints regarding vendors and/or their products and recommend actions.

Advise departments on the appropriateness and adequacy of specifications for specialized items including laboratory equipment.

Assist in preparing reports and correspondence related to the status of the procurement process for all laboratory sections

 Assist with monthly accruals for all laboratory sections.

 Assist in ensuring timely payment of invoices.

Perform other duties as assigned.

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
 

• High school graduation or equivalent
• Any one or any combination totaling five (5) years (60 months) from the following categories:
  • college course work in business, finance, accounting or a related field:
    • 60 semester hours or an Associate's degree equals one (1) year (12 months)
    • 90 semester hours equals two (2) years (24 months)
    • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
    • Master's degree or higher equals four (4) years (48 months)
  • progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

1. Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
2. Computer Skills - Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.
   • Accounting, Calendar/Scheduling, Database, Enterprise Resource Planning (ERP),Word Processing, Spreadsheet software
3. Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
4. Obtaining Information - Observing, receiving, and otherwise obtaining information from all
   relevant sources.
5. Establishing and Maintaining Interpersonal Relationships - Developing constructive and
   cooperative working relationships with others, and maintaining them over time.
6. Communicating with Persons Outside Organization - Communicating with people outside the
   organization, representing the organization to the public, government, and other external sources.
   This information can be exchanged in person, in writing, or by telephone or e-mail.
7. Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize,
   organize, and accomplish your work.
8. Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
9. Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating,
   recognizing differences or similarities, and detecting changes in circumstances or events.
10. Written and Oral Comprehension - The ability to read and listen/understand information and
    ideas presented in writing or orally.
11. Oral Expression - The ability to communicate information and ideas verbally so others will understand.
12. Written Expression - The ability to communicate information and ideas in writing so others will understand.