Job Summary

The University of Illinois at Chicago, UI Health and Sciences Systems is looking to hire the ideal team member to fill the vital role of Medical Records Technician. There are currently 2 MRT positions available within the Health Information Mnagement department.  The Medical Record Technician (MRT) position supports the management of health information and data integrity in the Health Information Management department. This position encompasses customer service support, release of patient health information and radiology images, medical record documentation validation and scanning, deficiency analysis, and chart correction.

Key Job Duties/Responsibilities 

• Retrieves documentation from designated locations in the hospital and clinics for scanning.
• Processes paper documentation for scanning into the EHR and reviews images for data quality and integrity.
• Analyzes and edits patient information in the electronic health record to identify potential duplicate medical record numbers and documentation errors. Performs duplicatemedical record merges and corrects documentation errors.
• Analyzes transcribed reports for content accuracy and association to the correct patient. Notifies clinicians of any documentation corrections to dictated reports that need to be completed.
• Performs documentation deficiency analysis for discharged patients. Monitors deficiency analysis work queues to validate missing or incomplete documentation, and generates reports of noncompliant clinicians.
• Provides customer support to the HIM department by resolving customer queries, recommending solutions, and providing guidance. Processes documentation requests from referring physicians and internal requestors.
• Validates release of information authorization form and processes requests for release of patient information and/or radiology materials.
• Assists patients with access to the patient’s portal. Reviews and processes requests for proxy access.
• Assigns access to the electronic health record to the external auditors and other reviewers.
• Performs ongoing and ad hoc documentation audits and generates documentation compliance reports.
• Communicates effectively with physicians, hospital staff, and external customers to provide guidance pertaining to health information inquiries.
• Performs other duties as required.

Minimum Acceptable Qualifications

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. Registration as an Registered Health Information Technician (RHIT) by the American Health Information Management Association if required by the employing department. If registration is not required, the applicant must have 18 months of experience in the preparation and maintenance of medical records in a health care facility or program.

Preferred Qualifications

High school graduate or equivalent required and Registered Health Information Technician (RHIT) or the applicant must have 18 months of experience in the preparation and maintenance of medical records in a health care facility or program

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

Please upload all valid certifications and transcripts within the document section of your online application. Documentation of high school completion (official transcripts, copy of diploma or GED certificate) is required in order to be eligible for this position within the University of Illinois Hospital and Health Sciences System.

All civil service positions require an exam.  

You will  be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date. 

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If a degree or college coursework is required, you must provide official transcripts.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

If your educational institution provides electronic transcripts, please have them sent to kbridgey@uic.edu

If your educational institution doesn’t provide electronic transcripts, they must mail the transcripts to:

University of Illinois at Chicago
Recruitment and Staffing
Human Resources Building Room 109
715 S. Wood Street M/C 862
Chicago IL 60612
Attn: Medical Records Technician - KB

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied. 

For fullest consideration, the above mentioned requirements must be submitted no later than 4/14/2021 

We appreciate your interest in employment at the University of Illinois at Chicago. 

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.