Job Description:

The University of Illinois Hospital & Health Sciences System (UI Health) Nursing Resource Department is seeking a part-time (.10%) dedicated and talented Office Administrator to join their team. They are responsible for initiating and coordinating the office support functions required for the effective implementation of administrative policies of the unit. Duties performed require extensive knowledge of the organization, programs, policies, and procedures of the unit and the institution and the ability to operate computer systems, using word processing, database and software packages.

The work schedule for this position is flex evenings and flex night.

Key Responsibilities: 

• Answers inquiries and resolves problems that require the interpretation, explanation, and justification of administrative and programmatic policies and procedures;
• Receives incoming mail and responds to items as appropriate; this may require interpretation, explanation, or defense of unit policies, guidelines, or functions;
• Composes correspondence and other documents that require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units; transcribes written material that is highly technical and confidential in nature
• Maintains an overall awareness of organizational activities of import or impact to the designated member(s) of the unit staff and the unit
• Coordinates and expedites necessary actions regarding organizational activities and travel
• Participates in the analysis, design, and implementation of office information systems; develops and implements procedures and recordkeeping systems to support the administrative functions performed by the unit;
• Conducts extensive research assignments involving the evaluation, selection and compilation of information from a wide variety of sources; prepares reports which require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units; assists investigators with proposal preparation
• Authorizes fiscal transactions and keeps management informed of overall financial position: reviews and monitors fiscal transactions and accounts of a major unit with responsibility for overall control.
• Prepares reports and budget projections
• Represents the designated member(s) of the unit staff or the unit at meetings and conferences
• Serves as resource person for staff of external units
• Directs and coordinates all administrative support functions of a unit with full accountability for the results produced; analyzes work requirements for administrative support staff and establishes operating guidelines;
• Performs duties listed in lower level of this classification series;
• Performs other related duties as assigned.

Minimum Acceptable Qualifications:
 

1. High school graduation or equivalent.
2. Any one or combination totaling one (1) unit of the following:
   1. Four (4) years (48 months) of work experience comparable to the third level of this series = 1.0 unit.
   2. Two (2) years (24 months) of work experience comparable to the fourth level of this series = 1.0 unit.

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

Credential Assessment Exam Scoring Information:

The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date. 

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If a degree or college coursework is required, you must provide official transcripts.

If your educational institution provides electronic transcripts, please have them sent to mvalde5@uic.edu

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied. 

For fullest consideration, the above mentioned requirements must be submitted no later than 11/25/21.

We appreciate your interest in employment at the University of Illinois at Chicago. 

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.  

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.